PUBLIC RECORDS
Chapter 119 of the Florida Statutes is known as the Florida Public Records Act. Any person may request access to public records of Indian River State College for any reason.
The process of requesting, identifying and producing such records is subject to the provisions of Florida law and the policies adopted by the Board of Trustees, Indian River State College.
Request for Student Records
Current and former Indian River State College students may request official transcripts online. Should you have any questions or need additional information, please email records@irsc.edu or call Student Records at 772-462-7460.
Request for Public Records
Public records requests may be made in person, in writing, or by phone. To request records, you may contact the Office of General Counsel at Indian River State College:
- Email: publicrecordsrequest@irsc.edu
- In Person or Mail: Office of the President, Indian River State College, 3209 Virginia Avenue, Fort Pierce, FL, 34981
Requests made by the media may be made by contacting the Public Relations Manager – Public Information Officer (PIO) for Indian River State College, Kathleen Walter, as follows:
- Phone: 772-462-7265
- Email: kwalter1@irsc.edu
- Mail: Indian River State College, 3209 Virginia Avenue, Fort Pierce, FL, 34981
For purposes of compliance with the requirements of Section 119.12, F.S., the Office of the General Counsel shall serve as the general Custodian of Public Records, specifically for the purpose of receiving written notice regarding the filing of civil actions to enforce the provisions of Florida’s public records laws.
At least five (5) days before filing a civil action, the requester must provide written notice identifying the public records request(s) at issue to:
Indian River State College, Office of the General Counsel
3209 Virginia Avenue
Fort Pierce, FL, 34981
Attn: Custodian of Public Records/President’s Office
Questions may also be directed to the Office of the President at 772-462-4701.
Public Records Definition and Fulfillment
Florida law defines “public records” as: all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software or other material, regardless of physical form, or characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.
State and federal laws exempt certain types of public records, or portions thereof, from disclosure under the public records law. Exemptions that frequently apply to Indian River State College records include, but are not limited to:
- Education records under FERPA
- Social Security Numbers
- Disciplinary records in certain cases
- Personal information regarding certain public officers and/or their families
- Academic evaluations of employees’ performance
- Records of the college’s Direct-Support Organization(s) (DSO)
Documents that are public records but contain exempt information will be produced after removing the exempt information, unless the exempt information in the document is so extensive that removal is not feasible. The determination of which documents or information are exempt from the public records law will be made by the Office of the General Counsel.
What constitutes a reasonable period of time depends upon the circumstances surrounding the request, including the nature of the request, the size of the request, the likely quantity of records to be produced, whether extensive use of information technology resources or clerical services are required, and the timing of the request and the college calendar.
If copies are made for the requester, there is a charge of:
- $0.15 per page
- $0.20 per double-sided copy
In addition to the duplication cost above, if retrieving or copying the public records requires extensive use of information technology resources or clerical and/or supervisory assistance, the college will assess a reasonable service charge based on the college’s actual incurred costs. Reimbursement for these charges may be made to the department or unit that incurred the charge. An estimate of the charges will be given to the requester prior to responding to the request. All charges will be collected before producing the requested documents. The college follows the “Extensive Request” definition outlined in Fla. Stat. Section 119.07(4)(d).
