Satisfactory Academic Progress
Students awarded financial aid must continue to meet Satisfactory Academic Progress (SAP) in order to maintain their eligibility. Federal regulations require IRSC to establish Standards of Academic Progress as a general eligibility requirement for financial assistance. A student must maintain SAP in a course of study regardless of whether the student previously received financial aid. SAP policies are administered to all students (regardless of enrollment status, i.e., fulltime, halftime, less than halftime) fairly and equally based on Federal and institutional guidelines.
Students are only allowed to receive financial aid for one program at a time. For example, if you are enrolled in a credit hour program and a clock hour program, you can receive aid for one or the other. Additionally, your classes must count toward your reporting degree for financial aid purposes. If you are attempting more than one degree, some of your classes may not be considered compliant and you may have to pay for those courses. Your financial aid will only be calculated based on the classes for “one” degree program at a time.
There are three parts to SAP rules.
1) You must maintain a certain cumulative Grade Point Average (GPA). The GPA is dependent upon the number of credit hours you have attempted and includes all coursework you have taken at IRSC or any college or university (this includes college-level classes taken during high school), regardless of whether or not you received financial aid for those classes. Withdrawals and incomplete grades are not included in the GPA calculation. However, if you have an incomplete that is changed to a grade in a later semester, it will be calculated accordingly. You should contact Financial Aid to see if the grade change affects your status (if you were suspended or on warning). If not, it will be calculated in your GPA calculation at the end of the next term. Repeated coursework grades will be averaged in with all other coursework. Financial Aid does not have grade forgiveness (as does your academic GPA), so everything counts.
The schedule below applies to first-year students attending Fall 2016 and forward. All other students are required to have a 2.0 cumulative GPA.
|Minimum Attempted Credit Hours#||Maximum Attempted Credit Hours||Minimum GPA|
2) Your cumulative completion rate must be at least 67% (effective Spring 2016 and forward) for all classes you have ever taken. This includes all coursework you have taken at IRSC or any college or university (this includes college-level classes taken during high school), regardless of whether or not you received financial aid for those classes. Withdrawals and incompletes count as a part of your completion rate and lowers your rate. If an incomplete is changed to a regular letter grade, it will replace the I grade and be calculated accordingly. Repeated coursework will be calculated and averaged with all other courses.
3) You will not be eligible to receive financial aid once you have attempted more than 150% of the normal credits required for your degree or certificate program. For example, a student in a 60 credit-hour program can attempt no more than 90 credit hours (60 hours times 150%). A typical Bachelor’s Degree program is 120 credits; so 150% of that program would be 180 credit hours. If you have questions about your program’s maximum eligibility, contact Enrollment and Student Services or the Financial Aid Office.
If your cumulative GPA and/or your cumulative completion rate fall below the standards of SAP, you will be placed on one term of warning. At the end of that term, both of your cumulative rates (part one and part two above) must be at the necessary levels to remain on financial aid. If you receive a W, I, F or U while you are on warning, you may be suspended for the next semester. Students on warning should contact the Financial Aid Office (as soon as they receive the warning email) on the nearest campus to find out what they need to do to keep from losing their eligibility.
If you do not meet GPA and/or completion rates above after the warning semester, you are no longer eligible for financial aid until you have taken classes, using your own funding, and have raised your cumulative GPA and completion rate to meet the above standards.
Occasionally a student does not meet SAP due to an extraordinary circumstance beyond the control of the student. Such a student may appeal to the IRSC Scholarship and Financial Aid Appeals Committee for consideration of restoration of financial aid eligibility. Criteria and guidelines for the appeal process are provided on the appeal form.
When an appeal is approved, it is done on a probationary basis for one term until a Financial Aid Plan (FAP) is signed. The FAP will indicate how long your probation period will be. Student must meet all rules of probation (above) and any other criteria stated by the committee. Students may appeal only once per academic year.